Household Goods Moving Software - 03/06/2026 16:47 EDT

  • Status: Open
  • Prize: $10
  • Entries Received: 31

Contest Brief

# REQUEST FOR PROPOSAL (RFP)

# STAND-ALONE HOUSEHOLD GOODS MOVING COMPANY MANAGEMENT SOFTWARE

## Project Overview

We are seeking a stand-alone desktop software solution specifically designed for a Household Goods Moving Company. The system must manage the entire shipment lifecycle from booking through final delivery, invoicing, collections, reporting, and profitability analysis.

The software should be optimized for military, National Van Lines (NVL), NFC, COD, interstate, intrastate, and warehouse/storage shipments.

The system must significantly reduce manual data entry by utilizing OCR and AI technology to scan trip sheets, bills of lading, and registration documents and automatically populate shipment records.

---

# 1. CUSTOMER MANAGEMENT

The software shall maintain a complete customer database including:

* Customer Name
* Contact Information
* Email Address
* Phone Numbers
* Billing Information
* Origin Address
* Destination Address
* Move History
* Claims History
* Outstanding Balances
* Notes and Documents

---

# 2. SHIPMENT MANAGEMENT

The software shall allow creation and management of shipments including:

### Shipment Information

* B/L Number
* GBL Number
* Registration Number
* Shipment Type
* COD Status
* Customer Name
* Origin Agent
* Destination Agent
* Booker Information
* Truck Assignment
* Driver Assignment

### Shipment Status

* Registered
* Scheduled
* Loading
* Loaded
* In Transit
* In Storage
* Awaiting Delivery
* Out for Delivery
* Delivered
* Invoiced
* Paid

---

# 3. DISPATCH BOARD

A visual dispatch board shall display:

### Daily Dispatch

* Loads scheduled today
* Deliveries scheduled today
* Drivers assigned
* Truck assignments

### Weekly Dispatch

* 7-Day Truck Schedule
* Pickup Schedule
* Delivery Schedule
* Warehouse Schedule

### Monthly View

* Revenue Forecast
* Delivery Forecast
* Capacity Planning

---

# 4. OUTSTANDING DELIVERY TRACKER

The software shall automatically identify:

### Due Deliveries

* Deliveries Due Today
* Deliveries Due Within 3 Days
* Deliveries Due Within 7 Days

### Late Deliveries

* Overdue Deliveries
* Missed RDD Dates
* Missed Delivery Spreads

### Delivery Dashboard

Display:

* B/L Number
* Customer Name
* Origin
* Destination
* Delivery Date
* Driver
* Truck
* Revenue Value

---

# 5. OCR DOCUMENT SCANNING MODULE

The system must support scanning:

* NVL Trip Sheets
* Military Shipment Documents
* Bills of Lading
* Delivery Orders
* Registration Forms
* Weight Tickets
* SIT Documents
* Invoices

### OCR Auto-Populate

The software shall automatically read and populate:

* B/L Number
* Customer Name
* Weight
* Cube
* Mileage
* Linehaul Revenue
* Fuel Surcharge
* ATC Charges
* SIT Information
* Load Dates
* Delivery Dates
* Origin Information
* Destination Information
* Agent Information
* Registration Remarks

Using the uploaded NVL trip sheet as an example, the system should automatically capture shipment information, estimated weight, linehaul revenue, load and delivery dates, and registration remarks without manual entry.

### Drag & Drop Processing

Dispatcher should be able to:

1. Drag PDF into software.
2. OCR reads document.
3. Shipment automatically created.
4. Revenue automatically calculated.
5. Shipment added to dispatch board.
6. Shipment added to outstanding delivery list.

Target accuracy:

* 90% to 95% automated data entry.

---

# 6. REVENUE MANAGEMENT

Track:

### Transportation Revenue

* Linehaul
* Fuel Surcharge
* Origin ATC
* Destination ATC

### Services Revenue

* Packing
* Unpacking
* Shuttle
* Storage
* Crating
* Debris Removal

### Additional Charges

* Accessorials
* Waiting Time
* Long Carry
* Elevator Charges
* Appliance Service

---

# 7. PROFITABILITY ANALYSIS

Track profitability by:

### Shipment

* Revenue
* Expenses
* Gross Profit

### Driver

* Revenue Generated
* Miles Driven
* Deliveries Completed

### Truck

* Revenue Generated
* Fuel Cost
* Maintenance Cost

---

# 8. MILITARY / NVL / NFC MODULE

Specialized functionality for:

* National Van Lines
* National Forwarding Company
* Military Shipments
* Interline Shipments

Track:

* RDD Dates
* Pickup Dates
* Delivery Spreads
* SIT Periods
* Storage Locations
* Registration IDs
* Compensation Amounts
* COD Status

---

# 9. STORAGE-IN-TRANSIT (SIT) MANAGEMENT

Track:

* SIT In Date
* SIT Out Date
* SIT Warehouse
* Storage Charges
* Delivery Release Status

Dashboard shall show:

* Active SIT Shipments
* SIT Revenue
* SIT Expiration Alerts

---

# 10. INVOICING MODULE

Automatically create invoices after delivery.

Track:

* Invoice Number
* Invoice Date
* Due Date
* Customer Balance
* Payment Status

Statuses:

* Draft
* Sent
* Paid
* Past Due

Generate:

* PDF Invoices
* Customer Statements
* Accounts Receivable Reports

---

# 11. CLAIMS MANAGEMENT

Track:

* Damage Claims
* Missing Items
* Settlement Offers
* Documentation
* Photos
* Claim Status

Reports:

* Open Claims
* Closed Claims
* Claim Trends

---

# 12. DRIVER MANAGEMENT

Track:

* Driver Information
* License Expiration
* DOT Medical Card
* Insurance Documents
* Safety Score

Reports:

* Deliveries Completed
* Revenue Generated
* Driver Performance

---

# 13. TRUCK MANAGEMENT

Track:

* Truck Number
* VIN
* Registration
* Insurance
* Maintenance Schedule
* Fuel Usage
* Mileage

Alerts:

* PM Due
* Registration Due
* Insurance Renewal Due

---

# 14. REPORTING MODULE

Generate:

### Operations Reports

* Outstanding Deliveries
* Delivered Shipments
* Driver Performance
* Truck Utilization

### Revenue Reports

* Daily Revenue
* Weekly Revenue
* Monthly Revenue
* Revenue by Shipment

### Financial Reports

* Accounts Receivable
* Aging Report
* Customer Balances
* Revenue Forecast

---

# 15. SEARCH & FILTERING

Search by:

* B/L Number
* Customer Name
* Driver
* Truck
* Origin State
* Destination State
* Delivery Date
* Invoice Number
* Registration Number

---

# 16. EXPORT FEATURES

Export to:

* Excel
* CSV
* PDF
* Word

---

# 17. SECURITY

* User Permissions
* Dispatcher Access
* Accounting Access
* Management Access
* Audit Logs
* Daily Backup

---

# 18. TECHNICAL REQUIREMENTS

### Platform

* Stand-Alone Desktop Software
* Windows 10/11 Compatible
* Multi-User Network Access
* Local Database

### Database

* Microsoft SQL Server
* PostgreSQL
* SQLite

### Backup

* Automatic Daily Backup
* Cloud Backup Option
* Restore Function

---

# 19. FUTURE INTEGRATIONS

* QuickBooks
* GnuCash
* Xero
* Google Maps
* Fuel Card Systems
* ELD Systems
* GPS Tracking
* Driver Mobile App
* Customer Portal

---

# PRIMARY BUSINESS OBJECTIVE

Provide a single software platform that allows management to instantly see:

* Outstanding Deliveries
* Deliveries Due Today
* Overdue Deliveries
* Truck Utilization
* Driver Assignments
* Revenue by Shipment
* Linehaul Revenue
* SIT Revenue
* Outstanding Invoices
* Accounts Receivable
* Company Profitability

The goal is to eliminate spreadsheets and manual tracking while giving dispatch, operations, billing, and management real-time visibility into every shipment from pickup through final payment.

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Public Clarification Board

  • ankit99d
    ankit99d
    • 3 days ago

    its better than you use any popular CRM available in the market, instead of making a custom product of your own.

    • 3 days ago
  • silkf2
    silkf2
    • 4 days ago

    Approximately how many shipments are processed monthly?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    Are QuickBooks, Xero, ELD, GPS, and fuel card integrations required immediately, or planned for later releases?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    Will the software be deployed on a local office network only, or across multiple branch locations?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    Which database do you prefer: SQL Server, PostgreSQL, or SQLite?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    Is the OCR module expected to work entirely offline, or can cloud AI/OCR services be used?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    Do you already have sample NVL, NFC, military, and COD documents available for OCR training and testing?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    How many concurrent users will access the system (dispatchers, accounting, management, drivers)?

    • 4 days ago
  • silkf2
    silkf2
    • 4 days ago

    Do you currently use any software (MoveWare, MoversSuite, Excel, custom tools, etc.) that data will need to be imported from?

    • 4 days ago
  • hassanr313
    hassanr313
    • 5 days ago

    The application you need is a custom desktop system, and the full version with dashboards, dispatch board, shipment tracking, invoicing, and automation would normally require a much larger budget than $150 to $500.

    Within your budget, I can help with a basic starter version or a simple working prototype that covers the core screens and workflow. If you are interested, I can also outline a phased approach so we can begin with the most important features first and expand it later.

    • 5 days ago
  • bushrat28
    bushrat28
    • 6 days ago

    Check my entries

    • 6 days ago
  • abdullaha0624
    abdullaha0624
    • 6 days ago

    if you want any changes then let me know #2 by

    @abdullaha0624

    • 6 days ago
    1. carlosreid
      Contest Holder
      • 6 days ago

      The application I am looking for is a Windows-based stand-alone desktop application designed specifically for a Household Goods Moving Company. I envision the software having a modern dashboard layout with the following main sections:

      Dashboard (Home Screen),Outstanding Deliveries, Deliveries Due Today, Overdue Deliveries, Active Shipments, Revenue This Month, Outstanding Invoices, Truck Utilization, Dispatch Board

      • 6 days ago
  • TalalRafiq
    TalalRafiq
    • 6 days ago

    Hey can you clarify what do u want do what design of the application

    • 6 days ago
    1. carlosreid
      Contest Holder
      • 6 days ago

      The application I am looking for is a Windows-based stand-alone desktop application designed specifically for a Household Goods Moving Company. I envision the software having a modern dashboard layout with the following main sections:

      Dashboard (Home Screen),Outstanding Deliveries, Deliveries Due Today, Overdue Deliveries, Active Shipments, Revenue This Month, Outstanding Invoices, Truck Utilization, Dispatch Board

      • 6 days ago
  • mohsinkhan49
    mohsinkhan49
    • 6 days ago

    what do you want? lets chat with us

    • 6 days ago
    1. carlosreid
      Contest Holder
      • 6 days ago

      The application I am looking for is a Windows-based stand-alone desktop application designed specifically for a Household Goods Moving Company. I envision the software having a modern dashboard layout with the following main sections:

      Dashboard (Home Screen),Outstanding Deliveries, Deliveries Due Today, Overdue Deliveries, Active Shipments, Revenue This Month, Outstanding Invoices, Truck Utilization, Dispatch Board

      • 6 days ago
  • cuyodigital
    cuyodigital
    • 6 days ago

    I see this is a contest with a $10 prize, but the RFP describes an enterprise-grade desktop application with OCR/AI, multi-user network access, dispatch boards, profitability analysis, military/NVL modules, and future integrations. For $10, are you expecting a working software prototype, a detailed technical design document, or just a proof-of-concept UI mockup? I ask because building the full system described would cost tens of thousands of dollars. I want to submit something useful to you, not waste your time or mine. Could you clarify what a winning $10 entry actually looks like — a design, a specification, or a minimal working prototype?

    • 6 days ago
    1. carlosreid
      Contest Holder
      • 6 days ago

      possible a existing working software that can show results im looking for $150 to $500

      • 6 days ago

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