Development of a Realistic AI Voicebot for Pharmacies (VAPI + n8n + Excel Integration) Objective

€30-250 EUR

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Posted 2 days ago

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Ends in 5 days

€30-250 EUR

Paid on delivery

The goal is to develop a fully functional, human-like, automated AI voicebot for a German pharmacy. The voicebot should be built using VAPI (Voice API), connected to automation workflows in n8n, and integrated with Excel files as the main data source for medication availability, pricing, and other pharmacy-related data. Tech Stack VAPI (e.g., OpenAI Whisper, ElevenLabs) n8n (hosted or cloud version) Excel (as live or static data source) Webhooks for fallback escalation to human agents Functional Scope Voicebot (VAPI) Realistic and empathetic interaction in German No robotic or artificial tone, no technical terms or AI mentions Accurate pronunciation of numbers (including PZN), letters, and special characters Built on a detailed and tested voice prompt designed to simulate real-world pharmacy interactions Use Cases Provide pharmacy opening hours live, so when its night the voicebot knows that the pharmacy is closed and gives different answers Give directions to the pharmacy Check medication availability (prescription-free or PZN-based) Return medication pricing based on Excel list - This is the main part Simulate reservation of common medications Distinguish between statutory and private prescriptions, explain “aut idem” regulation Offer alternative medications based on indication groups Recognize pharmacy emergency service status (based on day/time) Check stock availability across different pharmacy branches Offer appointment booking through calendar integration n8n Automation Logic Parse and analyze caller intent (from VAPI) Perform Excel lookups for availability, price, alternatives Collect personal data in GDPR-compliant manner (name, phone, birth date, etc.) Log each call with a summary and user intent Escalate complex requests to human staff via webhook Option to simulate answers in "Demo Mode" or switch to live mode Optional integration with external calendar APIs (e.g., [login to view URL]) Provided Resources Sample Excel file with medication stock and price list Pronunciation guidelines for numbers, letters, and characters (in German) First draft of the voicebot prompt Sample dialogues and user scenarios Optional hosted n8n instance or login credentials Freelancer Requirements Experience with VAPI, OpenAI Whisper, or ElevenLabs voice solutions Solid knowledge of n8n and workflow automation Ability to work with Excel-based logic and filtering Understanding of German pharmacy context is a strong plus High focus on natural, fluent, and realistic dialogue logic German language fluency is preferred for quality assurance Project Timeline Start: Immediately

MySQL

Database Programming

Software Architecture

n8n

Voice Assistance Devices

Project ID: 39493359

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32 freelancers are bidding on average €350 EUR for this job

@A2Design

Hello, We understand that A2 Design is seeking to develop a realistic AI voicebot for a pharmacy in Germany, combining VAPI technology with n8n automation and Excel integration. Our expertise aligns perfectly with your project requirements, particularly in building sophisticated voice interaction systems that offer empathetic, human-like responses. We have successfully delivered similar projects, such as the TutorTime platform, which focuses on seamless communication and user interaction, highlighting our capability in e-learning environments. More details can be found at tutortimetutors.com. With our comprehensive experience in VAPI solutions, automation workflows, and handling Excel data integration, we are well-positioned to create an innovative voicebot tailored to the pharmacy sector's unique needs. Let’s discuss how we can bring your vision to life. Please reach out to explore the next steps!

€100 EUR in 1 day

4.9

(45 reviews)

7.6

@Softeria

✅ Proposal for Development of a Realistic AI Voicebot for Pharmacies With profound experience in VAPI technologies like OpenAI Whisper and ElevenLabs, alongside expert-level proficiency in n8n automation and Excel data integration, I am ideally suited to develop your AI voicebot. My background includes creating seamless, human-like interactions in German, ensuring realistic voice responses without technical jargon. I have successfully implemented similar projects that require precise pronunciation and empathetic communication. My understanding of the German pharmacy context and GDPR compliance strengthens my capability to deliver a voicebot that meets your specific needs for real-world pharmacy interactions. Lets advance this project to fruition.

€250 EUR in 7 days

4.7

(43 reviews)

6.2

@brayanstiven5

Hi Leon K.. No problem this for me. I am very excited with your project because I have completed similar project recently. The skills required for your project ---Development of a Realistic AI Voicebot for Pharmacies (VAPI + n8n + Excel Integration) Objective--- are my main specialty. I can handle this perfectly and have abundent experiences. Please confirm that I am one of the best fits for you and drop me a message for further discussion. Thanks and Best Regards.

€200 EUR in 3 days

5.0

(1 review)

3.6

@daniel21it

Hello Leon! Ready to sprinkle some AI magic on your pharmacy’s voicebot? ?✨ With 8+ years weaving Python-powered spells and crafting robust AI/ML integrations, I’m excited to bring your vision to life: a smooth, human-like German voicebot that chats without the robotic drone — think of it as the friendly pharmacist you actually want to talk to! I thrive on complex workflow automation (n8n is my playground), and Excel data? No sweat—I’ll make those medication stock and pricing sheets sing in perfect harmony with VAPI’s rich, natural voice capabilities (hint: ElevenLabs and OpenAI Whisper are in my toolkit). Your caller experience will feel so real, they might forget it’s AI on the line. Plus, I’m all about GDPR-compliant personal data handling and seamless webhook escalations for tricky questions —so no customer gets lost in translation. Let’s build a voicebot that’s as empathetic as a neighborhood pharmacist with the efficiency of a digital wizard ?‍♂️?. Looking forward to chatting — right after the pharmacy closes! ? Best, Daniel Kapexhiu

€200 EUR in 7 days

5.0

(1 review)

3.2

@MohmedAbdelwahab

Hi there, I am a skilled developer with extensive experience in voice automation, n8n workflows, and integrating AI solutions like OpenAI Whisper and ElevenLabs. I can build a realistic, empathetic German-language AI voicebot tailored for pharmacies, handling complex interactions such as medication inquiries, availability, pricing, and appointment scheduling. My expertise includes Excel integration, parsing user intent, and ensuring GDPR compliance. I am confident in delivering a seamless, human-like voice experience and can provide a reliable, tested solution within your timeline. I look forward to helping you create a highly functional pharmacy voice assistant. Best Regards Mohamed

€140 EUR in 7 days

5.0

(3 reviews)

2.9

@Nehag510

Dear Client, As a highly skilled full-stack developer, I am the perfect fit for your project. With my expertise in Node, Express, and Restful API development - combined with my solid knowledge of n8n and workflow automation - I can bring your vision to life by creating a realistic and efficient AI voicebot. I have hands-on experience with VAPI like Open AI Whisper, which makes me well-versed in crafting digital voices that are accurate in numbers, letters, special characters with a human-like quality. Moreover, my proficiency in handling Excel and filtering data-based logic ensures smooth integration with your main data source. My previous client feedback can attest to my punctuality, professionalism and exceptional service delivery. Lastly, while German language fluency is preferred for quality assurance, it's worth mentioning that I have previously worked on projects that required high levels of language accuracy and pronunciation guidelines, thus demonstrating competency beyond just being a native speaker. With me on board for the development of your AI voicebot for pharmacies, you can expect not just technical expertise but also an understanding of the importance of empathy and authenticity in creating a useful and reliable tool for pharmacy customers. Looking forward to discussing further details with you!!! Thank you!!!

€250 EUR in 7 days

5.0

(4 reviews)

2.6

@ahmaddar2970

Hello Leon, I am excited about the opportunity to develop a fully functional AI voicebot tailored for a pharmacy environment. Utilizing VAPI technologies like OpenAI Whisper and ElevenLabs, I will ensure that the voicebot delivers realistic and empathetic interactions, free from robotic tones or technical jargon. With my experience in n8n, I will establish seamless automation workflows that handle user inquiries ranging from medication availability to appointment bookings, all the while adhering to GDPR compliance. The integration with Excel will be particularly pivotal in providing live updates on medication stock and pricing, ensuring that users receive accurate information consistently. I understand the nuances of the German pharmacy context and am committed to crafting a detailed and tested voice prompt, guaranteeing a natural dialogue flow. My fluency in German will further enhance the quality assurance process, ensuring clarity in communication. How do you envision the voicebot handling complex inquiries that may require escalation to a human agent? Thanks, Muhammad Ahmad

€250 EUR in 8 days

5.0

(1 review)

2.3

@JovanMr

Hello Leon K.. I have read your project description carefully. I am a expert in this field and I have rich experience in n8n, Software Architecture, Voice Assistance Devices, Database Programming and MySQL. I can do this work in professional way and I can start from now. I can provide best quality work with my ability and experience and I want a long-term partnership with you. I want to contribute to your project. I look forward your contact. Thank you. Jovan M.

€155 EUR in 15 days

5.0

(1 review)

2.0

@MASSAMARKET1NG0

"I think I am the perfect fit for your project. Developing a realistic AI voicebot for a German pharmacy using VAPI, n8n automation, and Excel integration aligns perfectly with my skills and experience in voice solutions and workflow automation. While new to Freelancer.com, off-site, I've successfully completed numerous projects. I'd love to chat more about your project! Regards, Juandre"

€150 EUR in 7 days

5.0

(1 review)

1.3

@Ahmedyar547005

Hey Leon K., I just finished reading the job description and I see you are looking for someone experienced in Database Programming, Voice Assistance Devices, n8n, Software Architecture and MySQL. This is something I can do. Please review my profile to confirm that I have great experience working with these tech stacks. While I have few questions: 1. These are all the requirements? If not, Please share more detailed requirements. 2. Do you currently have anything done for the job or it has to be done from scratch? 3. What is the timeline to get this done? Why Choose Me? 1. I have done more than 180 major projects. 2. I have not received a single bad feedback since the last 4-5 years. 3. You will find 5 star feedback on the last 100+ major projects which shows my clients are happy with my work. 4. I will provide you my fast service until 100% satisfactions. Timings: 9am - 9pm Eastern Time (I work as a full time freelancer) I will share with you my recent work in the private chat due to privacy concerns! Please start the chat to discuss it further. Regards, Zain

€30 EUR in 4 days

1.4

(2 reviews)

2.1

@smartflowzai

As an experienced AI automation specialist, I bring a wealth of skill to this project. With my solid background in JavaScript and Python, I'm well-versed in the technologies that will be crucial to this task - VAPI, n8n and Excel integration. I can absolutely deliver a powerful AI voicebot, seamless automation workflows, as well as familiarize easily with the pharmacy data constructs you have in mind. Moreover, since you've stated that understanding of German pharmacy context would be valuable (and my fluency in German), I'm excited to highlight my ability to learn and adapt rapidly. Additionally, working on different voicebot-based projects has sharpened my understanding of natural language processing and I am confident in my ability to create realistic dialogues with accurate pronunciation. Overall, choosing me for this project guarantees a substantial experience that will transform your pharmacy service. Let's kick-start development immediately; I can't wait to elevate your business into the realm of AI automation excellence!

€100 EUR in 2 days

5.0

(1 review)

0.6

@PrimeEdgeBPO

"If you want someone who checks boxes, keep scrolling. If you want someone who raises the bar, let's talk." I understand the importance of creating a human-like, empathetic AI voicebot for a German pharmacy. Integrating VAPI with n8n and Excel for seamless, realistic interactions is key. While new to Freelancer.com, I am experienced in VAPI, n8n automation, and Excel logic. My expertise ensures a clean, professional, and user-friendly voicebot solution. I would love to chat more about your project! Regards, Jean Myburgh

€150 EUR in 7 days

0.0

(0 reviews)

0.0

@chrism415

I am a perfect fit for your project. The goal - develop an automated German pharmacy AI voicebot using VAPI and n8n, integrated with Excel for accurate medication data. While new here, I bring expert skills in VAPI, automation, and Excel. Let's discuss your project further! Regards, Chris

€150 EUR in 7 days

0.0

(0 reviews)

0.0

@jamess992

I’m excited to help develop your fully functional, human-like AI voicebot for your German pharmacy. With experience in VAPI technologies (OpenAI Whisper, ElevenLabs) and n8n automation, I can create a natural, empathetic voicebot in German that avoids robotic tones and AI jargon. I will integrate Excel as the live data source for medication availability, pricing, and pharmacy details, ensuring accurate pronunciation of complex terms like PZN. The bot will handle use cases including opening hours, medication stock across branches, pricing, reservations, appointment booking, and escalation to human agents via webhooks. My expertise includes designing detailed voice prompts, workflow automation with n8n, GDPR-compliant data handling, and real-time intent parsing. I’m comfortable working with provided resources and can ensure a smooth demo-to-live transition. I look forward to delivering a high-quality, user-friendly solution that meets your requirements promptly. Best regards,

€150 EUR in 3 days

0.0

(0 reviews)

0.0

@azharjafri

I've successfully deployed similar AI voicebots using VAPI and n8n, integrating seamlessly with CRM systems via APIs – achieving 95% accuracy in appointment scheduling. My expertise lies in natural language processing (NLP), speech synthesis, and workflow automation, ensuring a robust and user-friendly experience. My approach involves a three-stage process: 1) VAPI integration for natural language understanding and speech generation, tailored to the specific needs of a German pharmacy. 2) n8n workflow automation to connect VAPI with your Excel inventory and patient database, streamlining order fulfillment and appointment scheduling. 3) Rigorous testing and iterative refinement, leveraging A/B testing to optimize user experience and accuracy. This ensures a scalable, reliable solution. Let's discuss this project further. Could you share details on your existing patient database structure and inventory management system to ensure seamless integration?

€202.83 EUR in 6 days

0.0

(0 reviews)

0.0

@MorneH16

I am a perfect fit for your project. I understand the need for a clean, professional, and seamless AI voicebot integrated with VAPI, n8n, and Excel for a German pharmacy. While new to Freelancer.com, I have extensive off-site experience in VAPI solutions, n8n automation, and Excel logic. I would love to chat more about your project! Regards, Morne

€100 EUR in 5 days

0.0

(0 reviews)

0.0

@tomoyuki777

Hello, I’ve reviewed your requirements and they align well with my expertise. As a senior full-stack engineer, can help your project with high quality on time. So I would like you to discuss more via chatting box . Best Regard Thank you

€140 EUR in 1 day

0.0

(0 reviews)

0.0

@OleksandrR142

Hey there, This voicebot idea sounds very practical. Before we start, I’d love to clarify a few things: Should Excel files be read live from a shared location or uploaded manually to n8n? Will the voicebot need to recognize German dialects or formal/informal phrasing? Should the fallback webhook route to a live agent system, or just log the request? I’ve worked with both VAPI and n8n before and know how to link them with Excel and real-time workflows. I can help you build smooth voice interactions using ElevenLabs or Whisper, and wire them into n8n to fetch medication data and handle live conditions like store hours and emergency status. A few months ago, I built a voicebot for a clinic that returned appointment slots and medication info based on Excel input. The hard part was making the voice replies sound truly human, especially with numbers and German abbreviations. I solved this by fine-tuning prompt phrasing and using ElevenLabs voice profiles trained on medical dialogue. I’m confident handling Excel-driven queries, GDPR-safe data collection, and fallback triggers to human agents. I’m ready to start immediately and can test all flows including demo/live switch as needed. Happy to get started if you’re ready.

€550 EUR in 3 days

0.0

(0 reviews)

0.0

@mandalab6

Hi! I’d be glad to help enhance your Azure-built site, storyhost.com. With solid experience in Azure environments and modern web design, I can assess your current build and recommend clear, actionable updates. Updating legacy color palettes and visuals can be tricky, especially within Azure’s framework—but I’ll ensure your new colors and graphics are cleanly integrated without compromising performance or accessibility. I also specialize in reviewing and rewriting site content for clarity and tone, aligning it with your brand voice. Graphic placement and layout are more than just visuals—they guide user flow. I’ll help position your images to support your message, not distract from it. Let’s bring a fresh, cohesive feel to Storyhost while preserving what works. Looking forward to collaborating!

€140 EUR in 7 days

0.0

(0 reviews)

0.0

@ppatel2015

Dear, client. What a fascinating and meaningful project — bringing human-like AI voice interaction to the world of German pharmacies! As someone who has worked hands-on with VAPI, n8n, and natural voice generation through ElevenLabs and Whisper, I understand exactly how vital it is for this assistant to sound human, warm, and trustworthy — not robotic or cold. ?? Your goal — to have the voicebot gracefully pronounce PZN numbers, differentiate between statutory and private scripts, and even explain “aut idem” with poise — is not just doable, it’s right in my wheelhouse. Excel as a dynamic datasource? Seamlessly mapped via n8n logic. Escalation via webhooks? Consider it done. And yes — all while respecting Germany’s strict data protection laws. ??? Imagine this: A calm, helpful voice greets a caller at 2 a.m., kindly informs them the pharmacy is closed, yet still offers the nearest emergency service — and even explains an alternative if the requested medication isn’t in stock. That’s the level of empathy and intelligence I will build into this system. I’d love to walk through your sample prompt and refine it for even better natural flow. Shall we schedule a quick call to get started? Warm regards,

€240 EUR in 3 days