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Office Manager -- 2

Please provide us with each of the following two requirements to apply for this position:

1) Your resume with a minimum of 2 years experience as OM.

2) An audio file, with you speaking and reading your resume to us on the audio file.

Office Manager Job Description:

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

Organize and schedule meetings and appointments

Organize office operations and procedures

Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time

Provide general support

Responsible for creating PowerPoint slides and making presentations

Manage executives' schedules, calendars and appointments

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and that clerical functions are properly assigned and monitored

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

Ensure office efficiency is maintained by carrying out planning and execution

Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Ensure that results are measured against standards, while making necessary changes along the way

Allocate tasks and assignments to subordinates and monitor their performance

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Responsible for recruiting staff for the office and providing orientation and training to new employees

Ensure top performance of office staff by providing them adequate coaching and guidance

Responsible for developing standards and promoting activities that enhance operational procedures

Coordinate office staff activities to ensure maximum efficiency

Evaluate and manage staff performance

Recruit and select office staff

Organize orientation and training of new staff members

Coach, mentor and discipline office staff

Design and implement filing systems

Ensure filing systems are maintained and current

Establish and monitor procedures for record keeping

Ensure security, integrity and confidentiality of data

Design and implement office policies and procedures

Oversee adherence to office policies and procedures

Analyze and monitor internal processes

Implement procedural and policy changes to improve operational efficiency

Prepare operational reports and schedules to ensure efficiency

Coordinate schedules, appointments and bookings

Handle customer inquiries and complaints

Manage internal staff relations

Maintain a safe and secure working environment

Requirements:

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office and MS Excel

Knowledge of accounting, data and administrative management practices and procedures

Knowledge of business and management principles

Skills: Software Testing, Website Management, General Office, Bookkeeping, Project Management

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About the Employer:
( 0 reviews ) Pompano Beach, United States

Project ID: #29359409

12 freelancers are bidding on average $13/hour for this job

(37 Reviews)
6.4
mriukhan786

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noorulaminnaeem

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AShossainBD

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favourkelechi

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Bernaditt1996

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EllaChen620

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sehrawala

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0.0