Virtual Assistant (part-time or full-time)

Job Description:

Boutique recruitment agency is seeking an individual to perform administrative duties and support our business operations.

As a virtual assistant, you are expected to assist with day-to-day tasks and assistance of numerous operations tasks as outlined below and deliver high-quality work under minimum supervision.

This is a great long-term/indefinite opportunity for a professional, resourceful and dedicated assistant. It starts out as a part-time role and could remain as such or could become a full-time role, depending on your preference, performance and success rate.

Job Description – Including but not limited to:

• Assist with day-to-day tasks

• Maintain Applicant Tracking System (ATS)

• Manage contact lists

• Edit job specifications

• Job Board Maintenance: Post job openings to job boards, remove filled jobs; Research niche job boards, etc.

• Research and organize data (phone numbers, e-mail addresses, etc.)

• Respond to e-mails and phone calls

• Follow-up calls as directed

• Complete word processing tasks such as Resume formatting, etc.

• Schedule (zoom) video-appointments for interviews

• Manage and maintain calendars

• Conduct reference checks (primarily via e-mail)

• Thorough note-taking of all activities

• Thorough follow-up on any outstanding tasks as assigned

• In the future, possibly train and supervise other administrative staff

• Other duties as assigned

Optional, if experienced or interest in learning:

• Assist with sourcing and recruiting qualified candidates for job openings (training will be provided)

• Experience in Marketing, web design (specifically WordPress), SEO or social media a plus but not required

For candidates ultimately interested in a full-time role, the following tasks would apply in addition to the above tasks:

• Phone calls to candidates and company prospects

• Assist with sourcing and recruiting qualified candidates for job openings (training will be provided)


• Reliable high-speed Internet connection; (already have or ability to obtain a) U.S. Phone number with unlimited calls and text capabilities; Skype and (free) Zoom account.

• Significant experience of working as a Virtual Assistant or other relevant position

• Excellent English communication skills, both orally and written; Strong phone٫ email and instant messaging communication skills; Excellent people skills

• Entrepreneurial spirit, high energy, results-oriented, motivated, hardworking, drive to succeed

• Good practical experience with online calendars and scheduling

• Reliable and adept at problem solving

• Well rounded, creative, resourceful, detail-oriented

• Advanced online research skills

• Ability to work in a fast-paced environment; Excellent organizational and time management skills and ability to multi-task

• Significant experience with current technologies٫ like desktop sharing٫ cloud services, VoIP, and communication tools like Skype and Zoom

• Advanced Word and intermediate Excel skills

• Decent typing speed (preferably 50+ WpM)

With your response, please provide the following:

• Please indicate all day & time ranges (in PST) you’d be able to work or any days & times you would "not" be able to work.

• If possible, please provide a audio/voice sample of a recruiting or recruitment-business related sales script (either made-up or from a script you find on the internet). What we’re looking for is to gauge your phone demeanor, etc.

Skills: Virtual Assistant, Research, Web Search, Recruitment, Administrative Support

About the Client:
( 19 reviews ) San Francisco, United States

Project ID: #36293557

88 freelancers are bidding on average $8/hour for this job


I will provide you quality research writing. I am a PhD writer with 10 years of experience. I have worked on several similar projects of research writing, and can deliver professional research writing to tight deadline More

$4 USD / hour
(759 Reviews)

Hello, My name is Princess, and I'm a professional freelancer with a diverse range of experience working with clients in various industries, including eBay, Jesse Lewis Hypnosis, and media net research companies. With More

$5 USD / hour
(38 Reviews)

Hi, I am an experienced researcher here with master education. After reading your posting It sounds like you need an expert research writer to complete your writing. I have a background in research writing and have be More

$2 USD / hour
(60 Reviews)

Hi there, I can help you as VA. I'm self-motivated professional, certified data entry specialist, a proficient web researcher and transcriber, blogger, web designer, Wordpress and various social sites marketer, knowled More

$2 USD / hour
(19 Reviews)

Hi good day, my name is Anusha and I am very interested to apply as your next virtual assistant. I have been freelancing for quite some time now, ready to assist you in any way I can, and looking forward to broadening More

$5 USD / hour
(55 Reviews)

Hello I can do this long-term base job whether you need part/full time I am completely available for the PST time zone too. i also have an experience with a recruitment company which is Yourcode a UK company and I hav More

$3 USD / hour
(54 Reviews)

Hi, I have worked with several companies and individuals as a virtual assistant and completed different types of tasks within time. I believe in the quality of work and meeting deadlines for every project. I have read More

$5 USD / hour
(9 Reviews)

I have read your project description and think I can help. Let’s chat in more detail about your project's needs. I have experience in Virtual Assistant. Please check my profile for related Click on the "CHAT" butto More

$3 USD / hour
(9 Reviews)

Dear Hiring Manager, I am excited to apply for the Virtual Assistant position at your boutique recruitment agency. With over 10 years of experience as an administrative professional, I am confident that I can deliver More

$5 USD / hour
(20 Reviews)

Hi, I have many followers on linkedin and I can share your links and business details which will help in marketing and promotion. I will post 10 posts per day for 10 days and charge only 10 USD for this work. I will se More

$2 USD / hour
(11 Reviews)

Hello, my name is Nataliia, I have 5 years experience as virtual assistant and administrator. I have my home office set already, living in Canada with unlimited calls and text to USA sim card. I hold a bachelor degree More

$6 USD / hour
(20 Reviews)

Hi, I have looked at the project details. I can do this work and can start the project immediately. I have over 12 years of experience on working online. I have following skills: -Fluent written and spoken English -Ex More

$7 USD / hour
(15 Reviews)

Hello there! I am well rounded in the administrative department and readily available to work. Fully versed in fluent English Language, Microsoft office, fabulous customer service and a flexible schedule. I am avai More

$7 USD / hour
(5 Reviews)

Hey, do not look any further as I can handle your virtual office and will bring experience to your team as I have recently completed similar project. Let me know in message about the project length please

$5 USD / hour
(2 Reviews)

Hi there! I am available for your task and do your task with full responsibility and deliver on time. Could we discuss more details over chat? Thank you :)

$2 USD / hour
(5 Reviews)

I am available 40 hours a week Monday to Friday 9 PM PST to 5 PM PST I am excited to submit my application for the Virtual Assistant position at your boutique recruitment agency. With my extensive experience in admini More

$5 USD / hour
(1 Review)

Greetings, I'd love to apply for this project. I am skilled in Web Search, Virtual Assistant, Administrative Support, Recruitment and Research who would love to hear more about the project requirements and your expecta More

$10 USD / hour
(3 Reviews)

Hey Entrepreneur! As you run Boutique recruitment agency, I will take care of all the tasks you've mentioned. I am an Generalist, digitally savvy and organized person with strong work ethic and diverse expertise in Adm More

$3 USD / hour
(2 Reviews)

Proven VA and sales expert with 3 years working experience in NY company . exceptional organizational skills, team managing and handling multi-tasking things Key Qualifications & Responsibilities • Follow up on calls f More

$6 USD / hour
(1 Review)

Hello Isabella S., I would like to grab this opportunity and will work till you get 100% satisfied with my work. I am an expert reseach writer having many years of experience on report writing. I viewed your posting More

$8 USD / hour
(1 Review)